ECS Policies and Procedures

Meet with an Academic Advisor


Students pursuing an ECS degree must be advised every semester before gaining access to register for the following term. Advising typically begins the third week of the semester and will last through the early registration period. ECS advisors will invite students to make an appointment by sending them a link to the scheduling calendar. In case this e-mail is lost, the link is also available in your Student Success Collaborative (SSC) profile. When you log in, you will find the invitation at the top of the Home screen with a button that leads you to the scheduling calendar. The scheduling link is made available to students in order of classification (i.e. Seniors will be advised first, then juniors, sophomores, and freshmen.) All students will be given an opportunity to make an appointment before their registration date, but students are encouraged to act quickly upon receiving their link since preferred time slots may fill quickly.

Advisors will have appointments available for up to two weeks in advance, and more appointments will be added each Friday. If you are unable to find an appointment that fits your schedule, please continue to check weekly for additional times. When scheduling, please note any questions/issues you would like to discuss with your advisor (potential major change, interest in study abroad, academic support needs, summer school plans, etc.). This will help your advisor be as prepared as possible for your advising appointment.

Advisors are assigned by the student's last name, depending on matriculation term. Meet our ECS Undergraduate Programs team below.

Dr. Mike Thompson
Professor, Associate Dean for Undergraduate Programs
Emily Sandvall
Director of Undergraduate Programs
Elaine Alsup
Undergraduate Programs Office Manager
Sarah Beth Miller
Program Director of Teal Residence College
Kelly Gould
Coordinator of New Student Recruitment


ECS advisors will be available Monday through Thursday, 3-4 PM, for students to drop by and ask questions. These conversations typically include (but are not limited to) dropping a class, registration issues, study abroad plans, signing ROTC/AFROTC forms, and referrals to tutoring/academic resources. Due to the high volume of students who visit during Walk-in Hours, we ask that students keep the visit to 5 minutes or less. For questions that require a longer discussion, please e-mail your advisor to schedule an appointment. (See ADDITIONAL APPOINTMENTS below.)


Classes dropped during the 'W' drop period will require you to obtain your advisor's signature on an Add/Drop Form. Advisors are available to discuss drops and sign forms during Walk-in Hours. In addition to bringing a completed Add/Drop Form, please also bring a completed Before You Drop Form when you arrive to meet with your advisor.


If after meeting for academic advising, you find yourself in need of an additional appointment, please e-mail your assigned advisor directly with a detailed description of what you would like to discuss. Due to heavy advising loads, time slots are extremely limited, so additional appointments beyond the one required session each semester may not be possible. However, every effort will be made to accomodate your appointment requests. 


If you are interested in declaring an ECS major, please submit a Change of Major Request Form through Bearweb (Student Academic Services > Students Records). After submitting this form, you will be contacted by the Director of Advising to discuss eligibility for your desired major. 


If you need additional help with scheduling an appointment, you can e-mail your assigned advisor or 

Roles and Responsibilities of Students and Advisors

Effective advising in the School of Engineering & Computer Science requires a partnership between students and advisors.

Role of ECS Academic Advisors
  • Ensure that students are progressing through a fairly inflexible degree plan in a timely manner
  • Discuss students' academic progress
  • Encourage students to think about how their calling shapes their educational plans and career goals
  • Assist students with planning programs and experiences consistent with their abilities and interests
  • Discuss the relationship between academic preparation and life goals
  • Answer questions about academic policies, procedures, and degree requirements
  • Connect students with other areas of campus that can contribute resources and support toward student success
  • Encourage students to make their own decisions responsibly
Role of ECS Students
  • Prepare for academic advising appointments by:
    • Reviewing your progress on your degree plan
    • Reviewing classes offered for the next semester
    • Developing an initial schedule to bring to your advising appointment
  • Check with your advisor if you make changes to his/her recommended courses to make sure you are staying on track within your degree plan
  • Becoming knowledgeable about University programs, policies, and procedures
  • Accept final responsibility for decisions
  • Notify advisor of any changes in academic plans (for example: pending transfer credit, credit by exam, summer school plans, change of major, pre-professional plans)
  • Follow through on actions identified during each advising visit
  • Participate proactively in the decision-making process
  • Notify your advisor if it becomes necessary to cancel or reschedule advising appointments

School of Engineering and Computer Science

School of Engineering
& Computer Science
One Bear Place #97356
Waco, TX 76798-7356
(254) 710-3871